Rome at Sunrise

The Global L.E.A.D. Program (Leadership Education Adventure Diplomacy) is committed to transparent, clear and open Logo - Vertical copycommunication with students, parents and educators.  The Policies, Terms & Conditions outlined below apply to all summer 2016 programs.  It is the responsibility each individual to check our website and this page for the most up to date information.

Updated: February 16, 2016

A. Application Policies

1. Required Application Materials
2. Application Deadline
3. Late Applicants
4. Incomplete Applications
5. Eligibility
6. Pre-departure Requirements
7. Acceptance Timeline
8. Acceptance Deferral

B. Payment Policies

1. Programs Costs
2. Application Fee
3. Program Deposit
4. Program Fees & Tuition
5. Payment Schedule
6. What is Included
7. Withdrawal
8. Refund Policies
9. Program Cancellation
10. Change in Program Structure
11. Payment Methods
12. Payment Plans
13. Financial Aid & Scholarships
14. Outstanding Balances & Late Fees

C. International Program Policies

1. Passports
2. Communication Abroad
3. Arrival Guidelines
4. Late Arrival/Early Departure
5. Family/Friends Visit Policy
6. Orientation
7. Medical Insurance
8. Injury Abroad
9. Excursions & Activities
10. Return Transportation
11. Housing Preferences
12. Housing Damages
13. General Rules

1. GO Rome
2. GO Barcelona
3. LEAD Cape Town
4. LEAD Greece
5. DIRECT Cape Town
6. DIRECT Greece

14. Health & Safety

D. Academic Policies

1. Equal Opportunity Policy & Special Accommodations
2. Oglethorpe University Policy Prohibiting Discrimination, Harassment & Retaliation
3. Intellectual Property Rights
4. Code of Conduct
5. Academic Honor Code
6. Course Preferences & Placement
7. Pre-requisites
8. Withdrawal Policy
9. Dismissal Policy
10. Attendance
11. Transcripts & Credit Transfer
12. Audit Policy
13. Academic Appeal

E. Disabilities, Diversity & Special Accommodations
F. Social Media & Online Community Guidelines
G. Privacy Policy

1. Information Collection, Use & Sharing
2. Text Messaging
3. Access to and Control over Information
4. Security
5. Updates

A. Application Policies

Applications can be accepted for summer programs beginning September 1.

1. Required Application Materials
Applications will be reviewed upon receipt of the following items:

  • LeadAbroad online application form
  • $100 application fee
  • $400 program deposit
  • Official copy of your most recent transcript (for LEAD and GO programs only)

Completed applications must be submitted online. Transcripts must be sent electronically to [email protected] or via mail to the following address:

LeadAbroad
Attn: Transcripts
4484 Peachtree Rd NE
Atlanta, GA 30319

2. Application Deadline
LeadAbroad does not have a deadline for applications. Once a program has reached enrollment capacity, applications will close. If you apply for a program after it has reached capacity, you will be placed on the wait list.

3. Late Applicants
Students who apply for a program within 60 days of departure may be subject to additional program fees. All payments will be due with the application. Students who apply prior to the 60 day time window but whose application still remains incomplete will be required to submit all required documents and fees by the 60 day time window to continue with the application process.

4. Incomplete Applications
Incomplete applications (i.e. fees are not paid, application itself has incomplete sections, required application documents are missing, etc.) will be considered pending and held up to 60 days for completion. Applications that can no longer be held will expire and require a $100 Reactivation Fee and updated application information. Reactivation is only applicable to the same program term and subject to availability. Reactivated applications will be subject to current pricing at the date of reactivation. Any terms or pricing connected with the original application may be forfeited.

5. Eligibility
Students must meet the stated program requirements for the program for which they are applying. Students must have at least a 2.0 cumulative GPA to be accepted for LEAD and GO programs. If, at the time of application, a student has less than a cumulative 2.5 GPA, an additional transcript will be required prior to departure to prove his/her cumulative GPA remained above 2.0 prior to the program.

6. Pre-departure Requirements
All applicants are required to submit additional information as part of the pre-departure process. This may include documents and online forms. All pre-departure documents and forms are due within 60 days of acceptance or stated due date. Individual exceptions will be made for students accepted late to the program. If your documents and forms are not received on time, you may delay or forfeit your participation in the program.

7. Acceptance Timeline
Applications for summer programs are released on September 1 with the first round of acceptances in early October. Students who apply after the first round of acceptances can typically expect an acceptance decision within two weeks of submitting a complete application.

8. Acceptance Deferral
Students can choose to defer their acceptance to a LeadAbroad program for up to one year if notice of their deferment is communicated at least 90 days prior to departure. All funds paid to LeadAbroad will roll over to the following year.

B. Payment Policies

1. Program Costs
To participate, each applicant is required to pay the following:

  • Non-refundable application fee
  • Refundable Program deposit (deducted from the total program cost)
  • Program price of selected program

2. Application Fee
All applications must be submitted with a $100 application fee. Applications will not be considered complete and will not be processed without the application fee. This fee is non-refundable.

3. Program Deposit
All applicants are required to pay a program deposit. This refundable deposit is deducted from the total cost of the program. Your place in the program will not be held until your program deposit is paid. If your program reaches enrollment capacity before you have paid your program deposit, you may be required to forfeit your original program selection or choose another program.

4. Program Fees & Tuition

Program Program Fee Tuition Total
GO Rome $3,600 $3,100 $6,700
GO Barcelona $3,600 $3,100 $6,700
LEAD Cape Town $4,900 $3,100 $8,000
LEAD Greece $5,300 $3,100 $8,400
DIRECT Cape Town $2,700 $– $2,700
DIRECT Greece $2,900 $– $2,900

5. Payment Schedule
GO Barcelona & GO Rome

  • Payment #1: $500 due at application (application fee + deposit)
  • Payment #2: $1,500 due within 30 days of acceptance (program fee installment)
  • Payment #3: $1,600 (program fee installment)
    • October-November Acceptance: due on January 15, 2016
    • December Acceptance: due on February 15, 2016
    • January Acceptance: due on March 15, 2016
    • February-March Acceptance: due on April 1, 2016
  • Payment #4: $3,100 (tuition fee)
    • October-December Acceptance: due on March 15, 2016
    • January-April Acceptance: due on April 15, 2016

LEAD Cape Town & LEAD Greece

  • Payment #1: $500 due at application (application fee + deposit)
  • Payment #2: $1,500 due within 30 days of acceptance (program fee installment)
  • Payment #3: Cape Town: $2,900 or Greece: $3,300 (program fee installment)
    • October-November Acceptance: due on January 15, 2016
    • December Acceptance: due on February 15, 2016
    • January Acceptance: due on March 15, 2016
    • February-March Acceptance: due on April 1, 2016
  • Payment #4: $3,100 (tuition fee)
    • October-December Acceptance: due on March 15, 2016
    • January-April Acceptance: due on April 15, 2016

DIRECT Cape Town & DIRECT Greece

  • Payment #1: $500 due at application (application fee + deposit)
  • Payment #2: $1,000 due within 30 days of acceptance (program fee installment)
  • Payment #3: Cape Town: $1,200 or Greece: $1,400 (program fee installment)
    • October-November Acceptance: due on January 15, 2016
    • December Acceptance: due on February 15, 2016
    • January Acceptance: due on March 15, 2016
    • February-March Acceptance: due on April 1, 2016

Payment Plans are available. Please review the Payment Plans section of this document and email [email protected] to discuss options.

6. What is Included
Program fees for each LeadAbroad program will cover certain costs. For program and location specifics, please check the costs of your program. Generally, the following services are included in the program fee:

Pre-departure Services:

  • Pre-departure orientation
  • Financial aid and scholarship advisory
  • Pre-departure newsletters and orientations
  • Optional group flight coordination
  • Personal assistance as needed
  • Parental communication

Services Abroad:

  • Housing
  • Some meals (check specific program)
  • All service projects and cultural tours
  • All program related excursions and adventure activities
  • LeadAbroad certificate
  • International medical insurance
  • Transfers to/from airport abroad if on the recommended itinerary
  • Emergency assistance

After Students Return Home:

  • Resume assistance
  • Atlanta-area networking group
  • LinkedIn alumni group

These fees do not include: Other university fees, transcript fees, international airfare, passport fees, visa fees, telephone calls and internet, additional personal travel, textbooks and any personal items. Tuition is a separate charge as listed in the Program Fees & Tuition section.

7. Withdrawal
Students may withdraw from a program on or before February 28 and receive a refund of some program fees. Withdrawal on or after March 1 will result in no refund (see refund policies section for more information). Any student who wishes to withdraw from a program must submit a request in writing to [email protected]. Verbal, text or any other form of notification will not be accepted. Once a withdrawal notification has been received, LeadAbroad will acknowledge receipt of notification by sending a withdrawal form e-mail to the student. To formally complete the withdrawal process and receive a refund (if applicable), students must complete the withdrawal form.

Any student that has not submitted payment and/or valid financial aid forms within 30 days of departure may be withdrawn from their program for non-payment (please see Outstanding Balances section for more information).

8. Refund Policies
LeadAbroad’s refund policy is intended to provide transparent communication allowing you to make educated decisions. The refund policies below apply to program fees and tuition payments. All other payments including flight payments are non-refundable.

  • If a student withdraws from the program before January 1, 2016 (12:00 a.m. eastern time): All payments except $100 application fee are refunded.
  • If a student withdraws from the program on or after January 1, 2016, but before February 1, 2016 (12:00 a.m. eastern time): All payments except for $500 are refunded.
  • If a student withdraws from the program on or after February 1, 2016 but before March 1, 2016 (12:00 a.m. eastern time): All payments except $2000 are refunded.
  • If a student withdraws from the program on or after March 1, 2016 (12:00 a.m. eastern time): No refund.

9. Program Cancellation
If the program is cancelled due to an act of war or terrorism, State Department warning or other circumstances that make the program location unsafe, all monies not already dispersed to third-parties on behalf of the student will be refunded to each student.

If any emergency, weather delay or other unavoidable situation leads to a delay in a departure from or return to the US, the student is responsible for normal living expenses for the additional time spent in the U.S. or abroad and for penalties or costs related to changed airline tickets.

10. Change in Program Structure
LeadAbroad reserves the right to make cancellations, changes or substitutions in the program at any time because of emergency, changed conditions or LeadAbroad’s determination, in its sole discretion, that such changes or substitutions are in the best interest of the program or its participants. Refunds or reduction in fees will not apply to such changes as long as the new arrangements are similar to the plan originally communicated. It is LeadAbroad’s sole discretion to decide level of similarity.

11. Payment Methods
Payments to LeadAbroad can be made via check, credit card or money order. Cash payments will not be accepted. Students may submit credit card payments online via their student portal. Checks and money orders should be made payable to LeadAbroad and mailed to:

LeadAbroad
4484 Peachtree Rd NE
Atlanta, GA 30319

LeadAbroad only accepts Visa, MasterCard and Discover. A 4% processing fee will be assessed to all credit card payments. Processing fees will be charged to the credit card being used at the time payment is made. The processing fee can be avoided by paying by check or money order.

12. Payment Plans
Students wishing to create a customized payment plan must submit a payment plan request form to [email protected] Upon review and approval by LeadAbroad staff, students are able to meet the newly established financial deadlines. All payments must be submitted by the final due date for the student’s specific program. Any student who is not paid in full by this day may be withdrawn from the program for non-payment.

13. Financial Aid & Scholarships
The LeadAbroad team strongly believes that international experiences should be made available to as many qualified students as possible. Therefore, we will provide numerous scholarships to students on our programs. In addition, there are a wide variety of scholarships available through national organizations as well as the student’s university. All LeadAbroad scholarship applications must be submitted online with all requirements complete by the deadline.

Students wishing to use financial aid must indicate their arrangements on the LeadAbroad financial aid form that is made available after a student is accepted. Students who do not indicate financial aid arrangements and fail to submit payment on the required deadlines may be subject to late fees or program withdrawal.

14. Outstanding Balances & Late Fees
Students who have not paid in full and/or submitted the required financial aid forms by the assigned due dates will be subject to a $100 late fee. Any student that has not submitted payment and/or valid financial aid forms may be withdrawn from their program for non-payment. Should a non-payment withdrawal occur, the student may be held accountable for expenses already incurred by LeadAbroad on their behalf. Students who have made payment arrangements with LeadAbroad, including financial aid or payment plan arrangements, and fail to pay per the terms of the agreement will also be subject to a $100 late fee or withdrawal from their program.

Students who have not paid in full but have arrived onsite will not be permitted to participate in any program related activity. This includes removal from airport transfers/other transportation, classes, excursions/activities and housing abroad. The withdrawn student will also forfeit all refundable deposits. In addition, any transcripts will be withheld from the student until any outstanding balance is paid in full. LeadAbroad reserves the right to transfer any outstanding balance to a collections agency authorized for collection by LeadAbroad, which will affect the credit rating of the student and will cause additional collections fees to be assessed.

C. International Program Policies

1. Passports
You must have a valid passport and applicable documents prior to departure and should secure all documents in a locked safe while in country. Students should keep their passport in a secure place at their accommodation and not carry it while touring the city; however, it is important for students to have a valid form of identification on them at all times, such as a drivers license.

LeadAbroad will provide general instructions on obtaining the documents; however, it is ultimately the student’s responsibility to research specific requirements for his/her destination. Non-U.S. citizens are also responsible for following the requirements for obtaining the appropriate visa. Students who fail to comply with international immigration requirements may be dismissed from their program due to the inability to enter the program country.

2. Communication Abroad
LeadAbroad does not require students to have cell phones while abroad; however, depending on your program location, LeadAbroad will offer a cell phone rental through local agencies. Should your program location not offer phone rentals, you are encouraged to do one of the following:

  • Bring an unlocked phone and rent a local SIM card
  • Talk to your carrier at home about using your own phone abroad

With Wi-Fi readily available in most program locations, you are encouraged to utilize internet texting apps (iMessage for iPhone to iPhone, Skype, WhatsApp, Viber) to communicate back to the U.S. while abroad.

3. Arrival Guidelines
All students arriving on the group flight arranged by LeadAbroad or within the designated group arrival timeframe will be greeted at the airport and transported to the accommodations.  If the group flight is delayed, LeadAbroad staff will still greet and transport the students to the accommodations.  For students who were scheduled to arrive within the group arrival timeframe but whose flight is delayed, LeadAbroad will assist in arranging alternative transportation. Students who are scheduled to arrive outside of the group arrival timeframe are responsible for their own transportation.

For LEAD and DIRECT programs, all students will be greeted by LeadAbroad staff at the airport on arrival day.

For GO programs, only students arriving in the group arrival timeframe will be greeted by LeadAbroad staff.

Students arriving prior to the program arrival date are responsible for securing and paying for their own airport transportation and accommodation until the program arrival date.  Students arriving after the program arrival date are responsible for their own transportation to the accommodations.

4. Late Arrival/Early Departure
Students are required to be present for the entire program. If there is a very special circumstance, a student can submit a written request requesting a late or early arrival 90 days prior to departure. Only the Director of Programming, in conjunction with academic faculty, can authorize late arrival or early departure from the program. Even if a late arrival is approved, there could still be an impact to the students’ participation grade depending on their course’s attendance policy. Students are responsible for reviewing the attendance policies of their courses prior to departure and with their professors.

5. Family/Friends Visitation
Parents can sign students out during the program. Adult relatives and/or close family friends who are visiting can also sign students out with the permission of the parents.

6. Orientation
Onsite orientation is mandatory for all program participants. Failure to attend onsite orientation may lead to disciplinary action. Prior to onsite orientation at the beginning of the program, you are required to be familiar with all orientation/Gateway materials online.

7. Medical Insurance
LeadAbroad supplies international medical insurance for all students at no additional cost. The details of this policy will be provided during the student’s orientation program. Participants should review the policy to be fully aware of the details. If students are injured or ill while abroad and need medical attention, they will have to pay for the treatment upfront, and, if covered, the insurance company will reimburse it after submitting claim forms. Additionally, It is important to note there is a difference between medical and travel insurance. LeadAbroad does not provide travel insurance.

8. Injury Abroad
If a student sustains an injury abroad that makes it impossible for them to carry on with the program itinerary and/or the staff feel that they cannot provide the appropriate support to the student, the program director could recommend that the students departs from the program. If the student chooses to stay on the program, any additional expenses for special accommodations will be the sole responsibility of the student.

9. Excursions & Activities
LeadAbroad organizes excursions and activities outside of the classroom for all programs with some included in the program fee and others requiring additional payment. For excursions and activities that are included in the cost of the program, students must follow all program rules regarding attendance and adherence to the itinerary. For optional events requiring additional payment, students must pay the announced fee in full before the start date of the event. Some optional events will require payment prior to departure for the program country.  Failure to comply with these policies could lead to loss of privilege to participate. All activities and excursions are non-refundable.

In the event you become detached from the group due to your failure to meet the group at a designated time, whether such time is set forth in the Itinerary or as modified by LeadAbroad staff, you will bear all responsibility and costs associated with reuniting with the group at its next available destination.

10. Return Transportation
LeadAbroad will arrange transportation to the airport from the accommodations for students who purchased the group flight through LeadAbroad or who are departing in the window of time outlined under the flight section of the program.

If any emergency, weather delay or other unavoidable situation leads to a delay in a student’s departure, the student is responsible for all living costs for the additional time spent abroad and for penalties or costs related to changed airline tickets.

11. Housing Preferences
LeadAbroad cannot guarantee placement into any particular room type or with a requested roommate; however, roommate requests will be honored if possible. Roommate requests are valid only on pre-departure forms due within 60 days of acceptance and will not be honored if communicated verbally, via text, email or any other means of communication. Requests submitted after pre-departure forms are due will not be honored. Students are not permitted to change rooms or roommates at any time during the duration of the program.

12. Housing Damages
Students are responsible to the hotel or dorm, in each host city, for any damages to the property. Students will not be permitted to check out of the hotel or dorm until all damages are paid.

13. General Rules for All Programs

LeadAbroad has created rules that are designed to help minimize risks and keep students safe. Participants are responsible for being familiar with the rules, Code of Conduct and host country’s laws.

In keeping with the core values of Oglethorpe University and LeadAbroad, participants are required to:

  1. Uphold the local laws of the host country
  2. Adhere to Oglethorpe University’s Code of Conduct
  3. Abstain from the usage, distribution or possession of illegal drugs
  4. Respect the physical well-being, rights or property of others, including but not limited to
    • verbal or physical abuse of others
    • harassment or threats of any kind – physical, emotional, sexual, verbal
    • theft or destruction of others’ property
  5. Drink responsibly, which is defined as an alcohol consumption level that does not result in
    • loud, disruptive, or offensive behavior, according to U.S. or local norms
    • destruction of property or abusive behavior
    • endangerment of self or of others
    • incarceration
    • missing class or being unable to participate fully in the program
    • any other behavior that is misaligned with the core values of LeadAbroad, Oglethorpe University or the host country
  6. Abstain from the possession or use of firearms, weapons, ammunition, explosives or fireworks
  7. Pay in full for any charges accrued during the program for services or damages prior to checkout
  8. Follow the sign in/out rules of their program city
  9. Obey the rules of the program’s accommodations
  10. Abstain from renting motorized vehicles

Consequences

Violation of any of the above can result in dismissal from the program.

The Program Director is responsible for evaluating all alleged incidents. If the Program Director witnesses or hears of a student breaking a rule, they will investigate the situation by talking to the student directly about the alleged misconduct and interview other involved parties, if necessary. If the student did break a rule, it will be up to the discretion of the Program Director, with the support of LeadAbroad’s Risk Management Team, to determine the consequences for the misconduct.

Generally, the consequences are as follows:

  • 1st offense: Written warning emailed to student
  • 2nd offense: Meeting with Program Director and written warning to student and emergency contact
  • After the 2nd offense: Dismissal from program

If at anytime, the Program Director feels that they can no longer keep the student safe because of their disregard of program rules, the Program Director can recommend to the Risk Management Team for the dismissal of the student.

If a student is dismissed from the program, they will receive a written notice outlining the violation(s) and be asked to vacate the property within 24 hours. In addition, students who are dismissed from the program will receive a “WF” (withdrawal fail) for the course. As stated in Section 2.2 of the Participant Agreement, ‘if Participant is dismissed from the Program, Participant agrees to be sent home with no refund of fees and agrees to be solely responsible for all costs and expenses associated with Participant’s return home.’

Student Disciplinary Actions Upon Return

If the student’s conduct is also in violation of Oglethorpe University’s Honor Code and/or Code of Conduct, the Chief Conduct Officer may determine it is necessary to impose additional consequences as laid out in Section 10:18 of the University’s Honor Code.

Program Specific Rules:

GO Rome

  1. Sign in/out – students are required to sign out prior to leaving the host city and are required to sign back in upon return.
  2. Accommodation Specific –
    • Students are responsible for any damages to their rooms.
    • Students should be respectful of other guests. Multiple noise violations could lead to eviction.
    • If a student loses or damages their room key, they are subject to a 100 Euro fine for replacement.
    • Students must have their St. John’s student ID on them to enter the property. If a student loses their student ID, they are subject to a 25 Euro fine for replacement.
    • Smoking and consumption of alcoholic beverages are strictly prohibited in all rooms in the Facility. St. John’s has the right to remove any and all persons found smoking or consuming alcoholic beverages on the property. In addition, if any student or person invited onto campus by the student is found smoking or drinking, they could receive a fine of 100 Euro per reported incident.
    • Students are not allowed to return to campus intoxicated. If the security guard feels that the student has consumed a level of alcohol that is dangerous to themselves or others, a medical team will be called on their behalf. Students will be responsible for the costs incurred to have the medical team come and evaluate their condition.
    • Participants shall not have overnight guests.
    • Usage of computer resources may be used only for purposes that are legal, ethical and consistent with the University’s mission. Misuse or tampering with the computer lab or Internet system could result in a 100 Euro fine.
  3. Local laws (this is not an exhaustive list and is the responsibility of the student to be aware of local laws)
    • Student should carry some kind of ID with them at all times
    • Travelers must get train, bus and metro tickets validated at a validation machine prior to their ride
    • Disrespect of a national monument is illegal. Disrespect could include any behavior that is lacking reverence, such as singing, inappropriate dress or taking mocking photographs in or around a monument.

GO Barcelona

  1. Sign in/out – students are required to sign out prior to leaving the host city and are required to sign back in upon return.
  2. Accommodation Specific –
    • Students are responsible for any damages to their rooms.
    • Students should be respectful of other guests. Multiple noise violations could lead to eviction.
  3. Local laws (this is not an exhaustive list and is the responsibility of the student to be aware of local laws)
    • Student should carry some kind of ID with them at all times
    • Travelers must get train, bus and metro tickets validated at a validation machine prior to their ride
    • Disrespect of a national monument is illegal. Disrespect could include any behavior that is lacking reverence, such as singing, inappropriate dress or taking mocking photographs in or around a monument.

LEAD Cape Town

  1. Sign in/out – students are required to sign out prior to leaving the hotel property and sign in upon return. Students are always required to be in a group of three.
  2. Accommodation Specific –
    • Due to the stringent smoking laws, all public area, function rooms and bedrooms have been declared non-smoking areas under the South African Tobacco Production Control Act. Any person who fails to comply with this notice shall be prosecuted and may be liable to a fine.
    • Students are responsible for any damages to their rooms.
    • Students should be respectful of other guests. Multiple noise violations could lead to eviction.
  3. Local laws (this is not an exhaustive list and is the responsibility of the student to be aware of local laws)
    • Students should carry some kind of ID with them at all times
    • Public intoxication is illegal
    • You cannot drink in public, including on beaches and in parks

LEAD Greece

  1. Sign in/out – students are required to sign out prior to leaving the hotel property and sign in upon return. Students are always required to be in a group of two.
  2. Accommodation Specific –
    • Students are responsible for any damages to their rooms.
    • Students should be respectful of other guests. Multiple noise violations could lead to eviction.
  3. Local laws (this is not an exhaustive list and is the responsibility of the student to be aware of local laws)
    • Student should carry some kind of ID with them at all times
    • Public intoxication is illegal
    • Disrespect of a national monument is illegal. Disrespect could include any behavior that is lacking reverence, such as singing, inappropriate dress or taking mocking photographs in or around a monument.
    • Eating or drinking on public transportation is not allowed.

DIRECT Cape Town

  1. Sign in/out – students are required to sign out prior to leaving the hotel property and sign in upon return. Students are always required to be in a group of two.
  2. Accommodation Specific –
    • Due to the stringent smoking laws, all public area, function rooms and bedrooms have been declared non-smoking areas under the South African Tobacco Production Control Act. Any person who fails to comply with this notice shall be prosecuted and may be liable to a fine.
    • Students are responsible for any damages to their rooms.
    • Students should be respectful of other guests. Multiple noise violations could lead to eviction.
  3. Local laws (this is not an exhaustive list and is the responsibility of the student to be aware of local laws)
    • Students should carry some kind of ID with them at all times
    • Public intoxication is illegal
    • You cannot drink in public, including on beaches and in parks

DIRECT Greece

  1. Sign in/out – students are required to sign out prior to leaving the hotel property and sign in upon return. Students are always required to be in a group of two.
  2. Accommodation Specific –
    • Students are responsible for any damages to their rooms.
    • Students should be respectful of other guests. Multiple noise violations could lead to eviction.
  3. Local laws (this is not an exhaustive list and is the responsibility of the student to be aware of local laws)
    • Student should carry some kind of ID with them at all times
    • Public intoxication is illegal
    • Disrespect of a national monument is illegal. Disrespect could include any behavior that is lacking reverence, such as singing, inappropriate dress or taking mocking photographs in or around a monument.
    • Eating or drinking on public transportation is not allowed.

14. Health & Safety

Student safety is our number priority at all times. The LeadAbroad team takes a proactive approach to safety. Our thorough procedures focus on assessment, education, security, ongoing monitoring, emergency response and communication.

Assessment: Our team spends months on the ground researching locations, interviewing partners and deciding on the best and safest itinerary.

Education: LeadAbroad staff makes it a priority to be informed and educated about safety and each member is CPR and First Aid certified We also educate our students to ensure they are prepared for travel abroad through online orientation prior to departure and a detailed safety orientation on day 1.

Security Measures: Our students are required to follow certain security precautions designed to minimize potentially dangerous situations. Every individual is registered with the US embassy. On LEAD programs, students are required to stay in groups of 2 or 3 and sign out whenever they are leaving our accommodation. On GO and Direct programs, we recommend that students explore the city in groups for added safety.

Ongoing Monitoring: Our domestic and international teams are constantly monitoring current events and the US State Department’s travel advisory. LeadAbroad is accessible 24 hours a day via email ([email protected]) and phone (404.720.5657).

Emergency Response Protocol: We are prepared in the case of an emergency with a detailed action plan. We understand whom to contact in any situation and each student will receive an emergency information card to keep with them at all times.

Follow-up Communication: Clear, open communication is a key component of our philosophy. We will also be appropriately transparent and forthcoming regarding any issue, whether we are communicating with students, parents, faculty or insurance providers.

D. Academic Policies

1. Equal Opportunity Policy & Special Accommodations
Oglethorpe University is an equal opportunity educational institution. Faculty, staff and students are admitted, employed and treated without regard to race; color; religion; national origin; sex; sexual orientation; pregnancy, childbirth or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state or local law. Oglethorpe University complies with Title IX of the Education Amendments of 1972, Titles VI and VII of the Civil Rights Act of 1964, the Civil Rights Act of 1991, Sections 503/504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act (ADA) Amendments Act (ADAAA) of 2008, as well as other applicable federal, state and local laws.

All LeadAbroad programs attempt to be inclusive and respectful of the academic needs, backgrounds and experiences of all its students. Any participant who needs alternate accommodation or other assistance in a course must contact LeadAbroad, in writing, at least 90 days before the program begins. LeadAbroad cannot guarantee that late requests will be honored.

If a student arrives in country and claims a learning disability, the student may be asked to submit copies of any written requests, but LeadAbroad is under no obligation to modify existing curricula, criteria, syllabi or itineraries.

2. Oglethorpe University Policy Prohibiting Discrimination, Harassment & Retaliation
Oglethorpe University values the dignity of the individual, human diversity and an appropriate decorum for members of the campus community. Discriminatory or harassing behavior is indefensible as it makes the work, study or living environment hostile, intimidating, injurious or demeaning.

It is the policy of the University that all members of Oglethorpe community are able to work, study, participate in activities and live on a campus free of unwarranted harassment in the form of oral, written, graphic or physical conduct which personally frightens, intimidates, injures or demeans another individual. Harassment directed against an individual or group that is based on race; color; religion; national origin; sex; sexual orientation; pregnancy, childbirth or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state or local law is prohibited. At a minimum, the term harassment as used in the policy includes:

  • Offensive remarks, comments, jokes, slurs or verbal conduct pertaining to an individual’s personal characteristics or those of a group.
  • Offensive pictures, drawings, photographs, figurines or other graphic images, conduct or communications including e-mail, text messages, postings, faxes, documents or copies pertaining to an individual’s personal characteristics or those of a group.
  • Offensive sexual remarks, sexual advances or requests for sexual favors
  • Offensive physical conduct including touching and gestures

Sexual misconduct, harassment and assault are addressed in a separate policy; please reference Sec. 11.3 in the Oglethorpe University Bulletin here.

Retaliation, which includes threatening an individual or taking any adverse action against an individual for reporting a possible violation of this policy or participating in an investigation conducted under this policy, is absolutely prohibited.

Members of the faculty are also covered by this policy and are prohibited from engaging in any form of harassing, discriminatory or retaliatory conduct. No member of the faculty has the authority to suggest to any student that the student’s evaluation or grading would be affected by the student entering into (or refusing to enter into) a personal relationship with the faculty member or for tolerating (or refusing to tolerate) conduct or communication that might violate this policy. Such behavior is a direct violation of this policy.

3. Intellectual Property Rights
Oglethorpe University believes that the public interest is best served by creating an intellectual environment whereby creative efforts and innovations can be encouraged and rewarded, while still retaining for the University and its learning communities reasonable access to, and use of, the intellectual property for whose creation the University has provided assistance. The University supports the development, production and dissemination of intellectual property by its faculty members, staff and students. (Oglethorpe University Bulletin Sec.2.7.5.3)

4. Code of Conduct
Students enrolled in LeadAbroad programs must adhere to Oglethorpe University’s Code of Conduct described in Sec. 11.4 of the Bulletin here.

5. Academic Honor Code
Our honor code is an academic one. The code proscribes cheating as an umbrella that all academic malfeasance falls. Cheating is any willful activity impacting or connected to the academic enterprise and involving the use of deceit or fraud in order to attempt to secure an unfair advantage for oneself or others or to attempt to cause an unfair disadvantage to others. Cheating undermines our community’s confidence in the honorable state to which we aspire.

Examples of cheating include but are not limited to:

  • The unauthorized possession or use of notes, texts, electronic devices (including, for example, computers and mobile phones), online materials or other such unauthorized materials/devices in fulfillment (or in an attempt at fulfillment) of course requirements.
  • Copying another person’s work or participation in such an effort.
  • An attempt or participation in an attempt to fulfill the requirements of a course with work other than one’s original work for that course.
  • Forging or deliberately misrepresenting data or results
  • Obtaining or offering either for profit or free charge materials one might submit (or has submitted) for academic credit. This includes uploading course materials to online sites devoted, in whole or in part, to aiding and abetting cheating under the guise of providing “study aids.” There is no prohibition concerning uploading exemplars of one’s work to one’s personal website or to departmental, divisional, University or professional society websites for purposes of publicity, praise, examination or review by potential employers, graduate school admissions committees, etc.
  • Violating the specific directions concerning the operation of the honor code in relation to a particular assignment.
  • Making unauthorized copies of graded work for future distribution.
  • Claiming credit for a group project to which one did not contribute.
  • Plagiarism, which includes representing someone else’s words, ideas, data or original research as one’s own and in general failing to footnote or otherwise acknowledge the source of such work.
  • Lying, such as: Lying about the reason for an absence to avoid a punitive attendance penalty or to receive an extension on an exam or on a paper’s due date
  • Stealing, such as: Stealing another’s work so that he/she may not submit it or so that work can be illicitly shared; stealing devices and materials (such as computers, calculators, textbooks, notebooks and software) used in whole or part to support the academic enterprise.
  • Fraudulent interaction on the part of students with the honor council, such as: Willfully refusing to testify after have been duly summoned; failing to appear to testify (barring a bona fide last-minute emergency) after having been duly summoned; testifying untruthfully.

Willful failure of a student to report an incident of suspected cheating shall be considered to be a breach of the code of student conduct. Such cases will be referred to the chief conduct officer.

The honor code is in force for every student who is enrolled (either full- or part-time) in any of the academic programs of Oglethorpe University at any given time.

For a complete overview of Oglethorpe University’s Academic Honor Code, please review Section 10 of the Bulletin here.

6. Course Preferences & Placement
For LEAD programs, students will enroll for six hours of credit from two courses offered by Oglethorpe University: Leadership: Global Theory and Global Citizenship and Civic Engagement. These courses are cross-listed with multiple disciplines, and students may choose how the courses will appear on their transcript by completing the academic form after acceptance.

Students who do not complete the academic form or who do not submit it on time will be enrolled in the default courses indicated below. Course preferences must be communicated only through the academic form; any other form of communication (text, verbal, email) is not valid. Additionally, students may not change their selection after they are enrolled. Regardless of how a student prefers to have the classes listed on his/her transcript, everyone will be participating in the same classes and curriculum. The following options are available:

Leadership: Global Theory

ULP 401: Urban Leadership Program (default if none selected)
History 490 (HIS): ST Leadership: Global Theory and Practice
Politics 490 (POL): ST Leadership: Global Theory and Practice
Sociology 490 (SOC): ST Leadership: Global Theory and Practice

Global Citizenship & Civic Engagement

ULP 402: Urban Leadership Program (default if none selected)
History 290 (HIS): ST Global Citizenship and Civic Engagement
Politics 290 (POL): ST Global Citizenship and Civic Engagement
Sociology 290 (SOC): ST Global Citizenship and Civic Engagement

For GO programs, students will enroll for six hours of credit from two courses offered by Oglethorpe University. These courses will vary by program location and semester. Upon applying to a GO program, students must complete an academic section on the application indicting their preferred course selections. LeadAbroad cannot guarantee placement into the student’s top choices but will work to meet as many requests as possible. Once accepted into the program, students should meet with their advisor to confirm that the courses will transfer. Official class enrollment occurs 60 days prior to departure. Once enrolled, students may not change their course selection.

7. Pre-requisites
On GO programs, some courses may require pre-requisites prior to enrollment. It is the student’s responsibility to meet all pre-requisite requirements before the program begins. Students who do not meet the appropriate requirements may be transferred into another course 30 days prior to departure. After this time, the student may be withdrawn from the program and will be subject to the refund policy outlined in the Payments section of this policy guide.

8. Withdrawal Policy
Details regarding course withdrawal are at the discretion of LeadAbroad academic staff. However, in general, students are not permitted to withdraw from a course after the course begins abroad. Exceptions will occur only when an emergency situation requires a student to leave the program early.   The LeadAbroad program’s academic director, in consultation with the faculty director, reserves the right to deem what is classified as an emergency requiring course withdrawal. Once a student has been officially withdrawn from a LeadAbroad program, the student cannot re-enroll in the same program for the same semester.

9. Dismissal Policy
If a student is dismissed from the program for not complying with the program policies, they will receive a “WF” (withdrawal fail) on their transcript.

10. Attendance
Attendance will directly impact students’ grades and their ability to qualify for a LeadAbroad Certificate. Students should refer to their course syllabi for specific attendance policies.

11. Transcripts & Credit Transfer
Upon completion of the program, LeadAbroad will automatically send a transcript to the student’s school.  Grades could take up to 60 days after the program’s completion to be posted. It is the sole responsibility of the student to obtain complete information concerning how academic work completed overseas is assessed by their home institution and how credit is counted towards the student’s degree program.

12. Audit Policy
Only certain students attending LEAD programs may opt to audit the courses and not receive credit; however, LeadAbroad reserves the right to limit the number of students who can audit a particular program. Audit students must attend all classes, participate in mandatory activities and excursions and complete all coursework expected of all students participating in the program. No Oglethorpe University transcript will be issued for students that audit LEAD programs. Failure to participate in any of the listed areas disqualifies an audit student from receiving a LeadAbroad certificate and may result in dismissal from the program.

13. Academic Appeal
Students wishing to appeal any decisions made with regard to academic policies or an academic concern or problem of a general nature can click here to submit an Academic Appeal, Complaint, or Waiver Request through Oglethorpe University.

E. Disabilities, Diversity & Special Accommodations

Accommodation Overview and Initiation
In accordance with the Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973, all LeadAbroad programs promote non-discrimination of disabled individuals and provide reasonable academic accommodations when appropriate. An academic accommodation is a modification that enables students to participate in a program of study by incorporating adjustments to ensure their rights, access, and privileges are equal to those without disabilities. Some examples of academic accommodations may include extended time on tests and quizzes, testing in a distraction free environment, the ability to tape-record lectures, or note-taking assistance in the classroom.

Any participant who needs academic accommodations in a program of study must contact LeadAbroad at least 8 weeks prior to the program start date. Please note, LeadAbroad cannot guarantee that late requests will be honored. To initiate the accommodation process, please contact the Director of International Programming at [email protected]

Approval Process and Implementation
In order to be approved for accommodations, students will be asked to complete the inquiry form, authorization form and provide documentation that supports registration with the disability services office at their home institution. Once documentation has been received, Oglethorpe’s Disability Services and LeadAbroad will work together to identify accommodation possibilities. Please keep in mind that LeadAbroad will not approve any accommodations that alter the fundamental nature of our curricula. If an accommodation request cannot be fulfilled, LeadAbroad will work with the student to identify other program opportunities.

Once approved, the student will receive a Letter of Accommodation (LOA) prior to his or her program start date. From there, it is the student’s responsibility to self-advocate by delivering the LOA directly to his or her professors. LeadAbroad instructors are accustomed to accommodating students in the classroom. By delivering the LOA personally, this will alert the student’s instructor to initiate a conversation about his or her classroom needs. Finally, the instructor will be responsible for implementing any classroom accommodations, such as recruiting another student in the class to take notes or proctoring an exam for a student that requires extended time.

Documentation Guidelines
A student is responsible for providing documentation that supports his or her request for academic adjustments. LeadAbroad requires that the documentation demonstrates the student’s current enrollment in a disability services program at his or her home institution, specifies a list of the student’s approved accommodations, and has been signed by the school’s disability services professional. Please note, the documentation does not need to specify the student’s diagnosis given that this type of paperwork has already been supplied to his or her current disability services professional.

Limitations
Participants should be aware that some LeadAbroad programs involve activities that require moderate exercise, such as hiking and biking; these activities are voluntary. In addition, some of the site locations may not be compliant with ADA standards of accessibility given their geographic location and different governing systems. Last, accommodations cannot be applied retroactively, accommodations begin in the classroom once the LOA is received by the instructor.

Grievances
If any program participant feels that he or she is being treated unfairly in any way, please notify the supervising faculty member or LeadAbroad office immediately at [email protected]

F. Social Media & Online Community Guidelines

LeadAbroad encourages current program participants, alumni, industry experts, academic affiliates, prospective participants and students’ friends and family to join our active social media pages. Users may share their experiences on the programs, engage in conversation, ask questions and submit photos/videos of LeadAbroad programs.

LeadAbroad’s social media presence includes Facebook, Instagram, YouTube and LinkedIn.

It is our goal to provide a social media platform that is informative, productive and respectful of all users. When engaging with our social media, please comply with the following policies:

G. Privacy Policy

This privacy policy discloses the privacy practices for LeadAbroad.com. This privacy policy applies solely to information collected by this website. It will notify you of the following:

  • What personally identifiable information is collected from you through the website, how it is used and with whom it may be shared
  • What choices are available to you regarding the use of your data
  • The security procedures in place to protect the misuse of your information
  • How you can correct any inaccuracies in the information

1. Information Collection, Use and Sharing
LeadAbroad is the sole owner of the information collected on this site. We only have access to/collect information that you voluntarily give us via email or other direct contact from you. We will not sell or rent this information to anyone.

We will use your information to respond to you, regarding the reason you contacted us. We will not share your information with any third party outside of our organization, other than as necessary to fulfill a request or operate our programs. Specifically, we will share academic information with our academic partner, Oglethorpe University, and health information with our local staff to ensure we are prepared to support participant health needs. These examples are not meant to be exhaustive but rather examples of approved information sharing.

Unless asked not to, we may contact students via email and/or text message in the future to tell them about LeadAbroad news and events, new programs or changes to this privacy policy.

2. Text Messaging
LeadAbroad is compliant with TCPA laws and regulations. When we collect contact information in person, we always collect prior written consent from students by clearly and conspicuously asking them to agree to the following language prior to providing their telephone number:

“By participating, you consent to receive text messages sent by an automatic telephone dialing system. Consent to these terms is not a condition of purchase. Message and data rates may apply. Text STOP to opt-out.”

Online, we ask you to agree to our policies prior to submitting your phone number. By agreeing to our policies, you expressly give LeadAbroad permission to text your number. If a student or parent would like our text communication to stop, please email LeadAbroad directly or respond “STOP”.

3. Your Access to and Control Over Information
You may opt out of any future contacts from us at any time. You can do the following at any time by contacting us via the email address or phone number given on our website:

  • See what data we have about you, if any
  • Change/correct any data we have about you
  • Have us delete any data we have about you
  • Express any concern you have about our use of your data

4. Security
We take precautions to protect your information. When you submit sensitive information via the website, your information is protected both online and offline.

Wherever we collect sensitive information (such as credit card data), that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the bottom of your web browser, or looking for “https” at the beginning of the address of the web page.

While we use encryption to protect sensitive information transmitted online, we also protect your information offline. Only employees who need the information to perform a specific job (for example, billing or customer service) are granted access to personally identifiable information.

5. Updates
Our Privacy Policy may change from time to time and all updates will be posted on this page.

If you feel that we are not abiding by this privacy policy, you should contact us immediately via telephone at 404.720.5657 or [email protected].